Introduction to the Tender Module

Tender Packages are a special type of package in InEight Document. Not only do they group together a set of documents with a set of recipients, but they also include built-in business processes (with notifications) to manage the Release for Tender, Sending Addendums, corresponding with Tenderers, Managing Submissions and Awarding the Package.

Tender Packages in InEight Document work in conjunction with a stand-alone website called TenderDocs. The concept behind TenderDocs is to ensure that Tenderers are NOT given access to the live InEight Document project, unless or until such time as they are awarded a tender.

After Tenderers receive an Invitation to Tender via email, they are directed to the TenderDocs website. Here they can use their unique login to download any specific documents released as part of the package. Using this website, the Tenderer is also able to correspond with the tender issuer regarding tender queries, probity concerns etc., and finally, submit their bid document in the requested format.

Once the Tender has been “Closed for Bidding” the submission documents become available for use/review (depending on how the Tender Issuer has set it up) to commence the selection process.

Once the selection has been completed, the Tender Issuer is able to award the package to a company, and only then are they given access to the InEight Document project and then granted access to the documents within your project automatically if required.

Note for the purposes of this document that “Tender Packages” in InEight Document relates only to the distribution of documents during the Bid/Tender process.