Defining File Formats

InEight Document supports the storage and distribution of multiple formats for the same controlled document at the same revision and status.

When viewing the document register, four file format columns are displayed (the default settings are PDF, DWG, DOC and OTHER). Each file format column has one or more file types (defined by document file extension) associated with it.

As documents are uploaded to InEight Document, the system auto detects the file type extensions of the included view files. In the Document Register, an icon indicates whether the file format is available to download.

To modify the primary file format settings:

  1. Click the cogwheel icon and select Admin.
    Select Admin from Cogwheel icon settings

  2. Select Configuration tables and select File Formats from the drop-down menu.
    File Formats selected in dropdown menu from Configuration tables panel

  3. Select the format code you want to edit.

  4. Edit the details for the file format:

    • Caption: The caption for the file format.

    • Sequence: The column order that the file format will appear in.

    • Format: The formats that will be sorted to this file format group.

    Enter Caption, Sequence and Format in File Formats panel

  5. Click Save.

  • This setting can only be edited at the start of a new project and before any documents are uploaded to the system.

  • If a document is uploaded and it does not have a file format that is defined in the format codes, it will be applied to the fixed file format of OTHER.

  • The format code OTHER cannot be removed.