Creating Item Purchased

To create a new Item Purchased:

  1. Open the Vendor Data Module and click New then select Item Purchased.

  1. Enter all required information. Mandatory information for a new Item Purchased (default settings) includes:

    • Item ID

    • Description

    • Status (selected from values defined in the Purchased Items Status Configuration Table)

  1. Click Save, then Close once complete.

  • At the bottom of the Item Purchased details window, it is possible to define a schedule for liquidated damages that apply to the late delivery of Deliverable Line Items.

  • Items Purchased can be created prior to the creation of Contracts in which case they are listed in the Vendor Data Register against Contract Number = “N/A”. They can be linked to Contracts later when the Contracts are placed. In this case use the Planned Contract Date in the Item Purchased Details window to define when the contract for the item is expected to be awarded.

  • Tag List: The list of Tags entered into this field is dynamically linked to any documents associated with Deliverable Line Items related to the Item Purchased. As documents are linked to the Deliverable Line Items the Tag list field in the Document Details is updated automatically with the value of the Tag List field at Item Purchased level. In the same way if the Tag List at Item Purchased level is updated, linked documents will also be updated subject to the user being prompted to accept this change.