Time Bumping

Time bumping lets you automatically redistribute hours into straight time (ST), overtime (OT), double time (DT) and Double Time and a half (DTH), based on rules you configure. You configure the rules in the Billings Data Library and then enable and apply them at the project level.

Time Bump configurations

All time bumping rules are managed in the Billings Data Library menu. Configurations are at the organizational level which makes them available to be reused across multiple sites.

You can add new configurations, copy and paste existing configurations, and set configurations as inactive.

User management

To access the Time Bump process, users must have applicable permissions. Go to Suite Administration > User Management. Double-click a user to open their permissions . Select the System Processes tab and then enable the adjustment type Time Bump. When enabled, you can access Time Bump from Processes > Adjustments > Time Bump. If you do not see the update, go to Help > Refresh Menu to refresh your view.

Key Configuration Elements

Each configuration includes the following:

Title Action / Description
Name and Description

Provide a name and code for the configuration so you can easily identify and reuse it.

Calendar

Select a calendar that determines how holidays are handled. You can use the default Canada calendar or create custom calendars for different countries or provinces.

Daily Maximums

You can define how many hours are allotted for each category per day:

  • Max Daily ST- After ST thresholds are met, hours move into the OT hours, up to a maximum of 10.

  • Max Daily OT- Total OT hours allowed.

  • Max Daily DT- Any remaining hours after ST or OT

  • Max Daily DTH – Any remaining hours after DT. If the rules defined for ST, OT, and DT do not handle additional hours defined, all hours that do not fit the thresholds defined in ST, OT and DT are moved into the DTH hours category.
Weekly Straight-Time Threshold Defines how many straight-time hours are allowed per week when no stat holiday exists. 40 hours for example.
Weekly Straight-Time threshold (Stat week) If a statutory holiday exists during the week, you can lower the weekly straight-time limit from 40 to 32 hours for example.
Optional Weekly OT/DT Thresholds You can set weekly limits for overtime and double time. Although these are rarely used, these options are available if your business rules require them.

Project and Site setup

Time bumping is not automatic; it must be enabled on the site associated with the project. The site is automatically created and assigned to the project, when the project is created in InEight Platform .

On the site’s Time Bumping tab, you can do the following:

  • Enable time bumping for the project

  • Set the week start date

  • Select the default time bumping configuration

Personnel types and exceptions

Personnel types come from your organization-wide configurations in Suite Administration. They are part of each resource profile and determine which time bumping rule applies to that person.

When you enable time bumping at the site level, you can set exceptions by personnel type. For each personnel type, you can either exclude them from time bumping or assign a different configuration than the project default. For example, if someone is tagged as an employee in their resource profile, their hours follow the configuration assigned to the employee personnel type.

If salaried employees should not be bumped, you can set the employee personnel type for salaried employees to no time bumping.

Apply time bumping

  1. Go to Project administration > Sites.

  2. Chose the Site and select the Time Bump tab.

  3. Select the Enable time bumping option

  4. Select the start day of the week

  5. Select the time bumping configuration from the drop-down

  6. Click Ok or Apply

Create new process for time bumping

Time bumping is not automatic. You must request it after making sure timesheet hours already exist in Billings for the target week.

  1. Go to Process>Adjustments > Time bump.

  2. Select the Create Process option.

  3. Select the project.

  4. Select the start date (This determines the Sunday-Saturday week range).

  5. Add a description.

  6. Select Submit.

After the request is submitted, the system applies the configured rules to all timesheets for that week.

If changes to timesheets have occurred after the process was originally generated, a new process can be generated to correct timesheets and can be ran as many times as required to update hours as changes are made.

After the time bump runs, you can open the process results to see which timesheets are adjusted by double-clicking the specific process to view the details.

To see more details about the adjustments, open the timesheet, and go to the Notes/Issues tab. Review the adjustments linked to each process that is generated.