InEight Change Overview

Change is where you can manage the living history of your changes, their associated costs, and convert them into change orders, as necessary, when working with both the owner and subcontractors. As issues arise, project engineers record and submit issues, get them approved through the client and execute change orders.

The concept of project related changes is one of the most difficult entities to track on a project. Most projects run into many kinds of issues during the contract lifecycle. Those projects that don’t utilize InEight Change will usually track project progress in an Excel sheet, or alternate software.

The Change tool provides a consistent, thorough way to manage your changes. It replaces your change tracking spreadsheet with a thorough and flexible change order management process.

The Change module follows the following workflow:

Change Overview

When the Change workflow is activated in Project Settings, you will see that the Change register contains rows and columns like a spreadsheet and consists of tabs that further break down the different stages on an issue.

The principal focus within Change is the concept of creating, approving and tracking of issues and change orders. As new issues come up within the contract lifecycle, Change is where you can collect your Issues, convert them into Potential Change Orders (PCOs) and Client Change Orders (CCOs).

Each issue has the capacity to track the information necessary for any legal action or related documentation. Some of the information you can capture to track an issue are:

  • Issue name and full description
  • When the issue started
  • The source/cause of the issue (a field condition, client instruction, etc.)
  • The scope of the issue (out of scope, in scope, contingency, etc.)
  • Confirmation of notifying the client

Who uses Change?

The primary users of Change differ from the typical roles that use the rest of InEight cloud platform, namely Contract Managers and Contract Administrators. In other words, the main users of Change are typically the same as Contract. These are employees focused on contract and change management as their primary role.