Schedule of values

The Payment claims function has its own schedule of values page. You can add a schedule item to the payment claim, so the payment claim is associated to work on the project. After the payment claim is certified, you can convert the schedule item to a payment form instead of having to create the payment form from a line item. You can also convert a certified payment claim to a contract claim without leaving the Schedule of values page.

Schedule of values register

The schedule of values register for payment claims includes the following sections:

Section Description
Schedule items Shows schedule item details from the contract's schedule of values.
Summary progress Lets you track the contract and component progress claims on existing schedule of values items. The Quantity claimed is the contract quantity claimed plus the component progress quantity claimed. The Value claimed is the contract value claimed plus the component progress value claimed. When you add a schedule of values from the Payment claims Schedule of values page, these fields are zero.
Previous certification Shows the quantity and value of the schedule item that have already been certified.
Vendor submission Lets you enter quantities, values, and percent complete information that were submitted by the vendor outside of InEight. You can also import Vendor submission values.
Certification Lets you update the quantity, value, and percent complete that are to be certified. To save time and reduce entry errors, you can click the Copy Vendor Submission button to copy the information from the Vendor Submission section into the Certification section. If the Schedule item ID is New, you cannot certify if the quantity is greater than 0.
Current total The current quantity and value of the schedule item.
Remaining The quantity and value left to claim in the schedule item.

Add an existing schedule item

Summary: Add an existing schedule of values item when you want to associate a known schedule item to a payment claim.

Quick steps:

  1. From the payment claims Schedule of values register, click the Add icon, and then select Add existing schedule of value. The Add schedule item dialog box opens.

  2. Select one or more schedule items.

  3. Click Add. The are added to the Schedule of values register.

Add a new schedule item

Summary: Add a new schedule of values item when an existing item does not exist.

Considerations: New items are added with a schedule item ID of New. You cannot certify a claim if the schedule item ID is New and the quantity in the Certification section is not 0. New shedule of value items cannot be added to payment forms.

Quick steps:

  1. From the Schedule of values register, click the Add icon, and then select Add new schedule of value. The Add schedule item dialog box opens.

  2. Select a contract line item ID, and then enter the schedule item information. A description and unit of measure are required.

  3. Click Add. The item is added to the Schedule of values register with a schedule item ID of New.

What's next: To assign a schedule item ID, you must associate the schedule item to a vendor change order and then execute the vendor change order. After the vendor change order is executed, the schedule item gets an ID, and you can then add it to a payment form or certify the claim.

Convert a schedule item to a vendor change order

Summary: Convert a schedule of values to a vendor change order when you and the vendor agree that the schedule item represents a new scope of work.

Considerations: If you convert to an existing vendor change order, the selected schedule items overwrite any existing schedule of value items on the vendor change order.

Quick steps: 

  1. From the Schedule of values register, select a schedule item, and then click the Convert schedule of value icon.

  2. Select Convert to vendor change order. The Associate schedule item dialog box opens.

  3. Indicate whether to associate the schedule item to a new or existing schedule item.

  4. Complete the vendor change order information.

    • When converting to an existing vendor change order, enter the vendor change order ID.

    • When converting to a new vendor change order, enter the vendor change order details, vendor change order number, description and vendor change order type are required.

  5. Click Save.

Convert a certified payment claim to a contract claim

VIDEO | Converting Payment Claims to Contract Claims

Summary: You can convert a certified payment claim to a contract claim from the payment claim schedule of values page to take advantage of a single entry of values.

Considerations: The payment claim must be certified. The schedule item's Hide in Plan and progress check box must be selected. If the check box is not selected, the schedule items are not available for contract claims.

  1. From the payment claim schedule of values page, select one or more schedule items.

  2. Click the Convert schedule of value icon, and then select Convert to contract claim. The Update contract claim for below schedule of value items dialog box opens.

    The Posted date field defaults to the date the claim was certified. You can edit the date as needed.

  3. Optionally, click Add schedule item to add more schedule items to the claim. The Add schedule items dialog box opens, where you can select and add schedule items to the contract claim.

  4. Click the Claim button to claim the schedule items.

The columns in the Summary progress section of the contract schedule of values are updated with the claim information.

Percent complete claiming

The % Complete columns in the Vendor Submission and Certification section show the percentage of the schedule item that has been claimed. The % Complete values are updated if any quantity or value changes are made to the Schedule of values from the contract-level schedule of values or as part of a vendor change order.

You can also manually enter % Complete column values. The Period Quantity and Value are used as the source of truth if changes occur.

When a change is made to the Vendor submission Quantity or Value columns, Contract recalculates the Vendor submission % Complete value as

( (Vendor submission value ÷ Scheduled value) + (Previous certification value ÷ Scheduled value) ) × 100

When a change is made to the Certified Quantity or Value columns, Contract recalculates the Certified % Complete as

(Previous certification value + Certification value) ÷ Scheduled value) × 100

When a Schedule of value item is on multiple pending claims, a pending uncertified claim warning shows in the Schedule ID column. The icon shows so that you can be aware that totals for the schedule of values item will change.