InEight Contract - Bid Package Budget Check

TRANSCRIPT

Each bid package is unique and may require various levels of approval. The workflow assignment tab allows you to set up the proper approval steps. In a bid package, you'll begin your workflow approval by selecting the Save and Start approval button. The second step in the approval is budget check.

This step compares the original base value against the current budget before you start the approval. The current budget is from the WBS's assigned in control, and it calculates a gain slash loss. In this example, the bid package shows a higher value than the budget does, thus causing a red flag. In the organization level settings, you can turn off the workflow when the base value is more than the current budget.

If this toggle is turned to no, then you cannot begin the workflow and an error message appears stating that you need to correct your budget. When the toggle is set to yes, and the original base value exceeds the WBS current budget, a yellow warning banner shows at the top of the budget check tab, if there is a loss. You can still start the workflow, if the bid package exceeds the current budget. The budget information is also added to the email notification so the approvers can see the budget before they approve the bid package.

Well, now you know how to set up the bid package budget check, and determine when a workflow approval can take place. Thanks for watching.