Video - InEight Estimate - Create Pay Items

TRANSCRIPT

When bidding on a project, you may receive a list of bid items for your contract, or a list of deliverables. In InEight Estimate these are referred to as Pay Items and they represent the items the owner agrees to pay the contractor for. As a contractor, even if you don't receive a list from the owner, you may want to create pay items to organize your bid at a summary level. From the InEight Estimate landing page, open the Pay Item and Proposal Register by selecting the Setup tab, then Pay Item and Proposal.

In the Pay Item and Proposal Register, you can create pay items by clicking the New icon. You can also copy and paste pay items from an electronic format or Excel sheet. If you're working on DOT work, you can import your DOT pay item file. Let's go over the Pay Item and Proposal Register.

First you have the Proposal Recap view, which relates to the pricing during bid closeout. Also, it gives you an item recap where you can click a specific pay item and view the pricing details of that specific item. Secondly, let's go over the columns within the register. The Position Code column provides you with an efficient way of organizing pay items.

The Pay Item Number is typically the bid item number from the client or a number you specify. And you can enter a description and quantity into the Description and Pay Quantity fields. Keep in mind that you control how your pay items relate to your cost items, through the Lock Cost Items to Pay Items setting on the Job Properties Cost Basis tab. There's a further breakdown of bid prices by Category such as labor cost, material cost, or man hours.

And this gives you a better visibility into how the price is established. This includes columns for the total cost, total distribution, total markup, and markup percent. These columns make it easier to verify that the distribution of unassigned cost and markup are calculated as intended by the estimator. Similar to the CBS hierarchy, you have the same one-to-one structure, meaning the pay items are further broken down by the costs we're going to create underneath them.

For every cost item, we have a pay item assigned. And just like the CBS on the Pay Item and Proposal Register, you can go down to any number of levels. So back to our new job and from the Actions tab, let's start by first adding site work and roadwork. So in the Position Code, type in the number 1, then a pay item number, followed by the description.

Create a pay item by clicking the New icon. A new tab appears for the new pay item record. Enter a value in the Pay Item Number field, and then click on the Description field and type in a description. We'll leave the pay quantity as is, but change the unit of measure.

Click OK to close and save the new pay item. But wait, we meant for that pay item to be a subordinate to site work and roadwork. So we'll just drag and drop it in place. You can also create pay items directly on the Pay Item and Proposal Register.

We'll do that by adding a second pay item from beneath. Simply right-click on the Position Code and select Insert Subordinate from the drop-down. Type in your Pay Item Number and then the description. Type in a number for both the new pay items Pay Quantity, and Forecast Takeoff Quantity.

You now have a second pay item added to the register. You can continue adding pay items, either manually through copy and paste, via import, or by dragging and dropping. Thanks for watching.