Manage Time Cards
A time card is a specific time entry associated with a single project and reason code. A time sheet comprises the weekly time card entries for one employee.
Create Time Cards
The following steps walk you through how to create a time card and input hours.
Create a Time Card
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If you are managing time cards for a team member, select the team member from the left panel.
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Select the week from the date filter in the top toolbar.
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In the Employee grid, click the Add icon.
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Select the project and reason code from the drop-down menus. Then click the Add icon.
A new row for the time card now appears.
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Open the Task ID drop-down and select the work task.
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Scroll to the right. Enter the work hours in the date fields.
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Blue dots indicate unsaved changes.
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If there are work hours for a different project or associated with a different task, click the Add icon to add a new time card row.
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When finished, click Save in the top toolbar.
Add Allowances
Follow these steps to add allowances to a time card.
Add Allowances
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In the Allowances grid, click the Add icon.
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Select the project and allowance ID from the drop-down menus. Then click the Add icon.
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Select the checkbox for each date the allowance is applied to.
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When finished, click Save in the top toolbar.
Add Equipment Hours
Follow these steps to add equipment hours to a time card.
Add Equipment Hours
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In the Equipment grid, click the Add icon.
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Select the project from the drop-down menu, then click the Add icon.
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Open the Equipment ID drop-down and select the equipment.
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Open the Task ID drop-down and select the work task.
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Enter the hours that the equipment was operated in the date fields.
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When finished, click Save in the top toolbar.
Copy Time Cards
If there are no entries for the current week, you can save time by copying time cards from the previous week.
Select Copy timecards from previous week from the top toolbar.
You can delete or modify entries after they have been copied from the previous week.
Review Time Cards
Employee hours submitted through a daily plan appear in green in Weekly Time Sheet.
Daily plans in the execution, awaiting approval, and approval phase appear in Weekly Time Sheet.
If you are the executor on a daily plan, you can make changes to the reason code or Task ID of a time card. However, hours submitted through a daily plan cannot be modified in Weekly Time Sheet.
Submit Hours
After all hours are input for the week, you can submit them to Time Center for final review before they go to your payroll system.
To submit hours to Time Center, click Submit all hours.
Depending on how your project is set up, your supervisor might be required to approve the hours. You can see the history and comments of the time sheet approval or rejection at the bottom of the page. Icons next to employee names show whether their time sheets have been approved, are pending, or rejected. Notifications remind you when employee and supervisor submissions are due.
