Actuals

In the Actuals section of the Project Tracking tab, you can configure actuals settings for your organization and projects. The image and table below give a brief explanation of Actuals settings.

Overview – Project Tracking: Actuals
Title	Function	Level
1	Calculate percent complete for individual cost items as a percentage of	Calculate percent complete for individual cost items as a percentage of: Forecast (T/O) Quantity Current Budget Quantity	Organizational and project
2	Cap percent complete at 100%	Option to select to cap any cost item percent complete at 100%.	Organizational and project
3	Calculate percent complete for roll-up items such as superior cost items and account code by	Calculate percent complete for roll-ups, such as superior cost items and account codes by: Cost Man-hours	Organizational and project
4	Roll-up percent complete weighted by	Roll-up percent complete weighted by: Current Budget Current Estimate	Organizational and project
5	Calculate man hours earned at the parent level by	Calculate man-hours earned for roll-up items by summing the man-hours earned of the contributing items (regardless of roll-up items percent complete) by: The summation of man hours earned from direct child items. The total man hours multiplied by percent complete.	Organizational and project
6	Get actual cost from Contract	When switched to On, the subcontract actual cost is received from Contracts. Actual costs from Contract can consist of a goods receipt, an accrual, or an invoice receipt/payment form. If a goods receipt and an invoice receipt come in at the same time for a record, the higher cost is recognized and not duplicated.	Project level only
7	Update % complete from Contract	When switched to On, quantities that are claimed in Contract for SOV items updates the percent complete in Control. You must enable this setting before the contract is created. Updating the percent complete provides you with another way to claim quantities against schedule of value items in Contract. When quantities are claimed against a schedule of values item in Contract and the Get quantities sync is executed in Control, the cost items actuals quantity completed gets updated with a percentage claimed toward the contract's schedule value total cost.	Project level only
8	Calculate percent complete for individual cost items as a percentage of	Calculate the percent complete for individual cost items as a percentage of: Current estimate total cost Committed total cost Forecast total cost Current estimate total cost	Project level only
9	Drive committed cost values from Contract	When switched to On, the committed costs are driven from Contracts. When switched to Off, committed costs are derived from the ERP.	Organizational and project

Overview – Project Tracking: Actuals

Title

Function

Level

Calculate percent complete for individual cost items as a percentage of

Calculate percent complete for individual cost items as a percentage of:

Forecast (T/O) Quantity
Current Budget Quantity

Organizational and project

Cap percent complete at 100%

Option to select to cap any cost item percent complete at 100%.

Organizational and project

Calculate percent complete for roll-up items such as superior cost items and account code by

Calculate percent complete for roll-ups, such as superior cost items and account codes by:

Cost
Man-hours

Organizational and project

Roll-up percent complete weighted by

Roll-up percent complete weighted by:

Current Budget
Current Estimate

Organizational and project

Calculate man hours earned at the parent level by

Calculate man-hours earned for roll-up items by summing the man-hours earned of the contributing items (regardless of roll-up items percent complete) by:

The summation of man hours earned from direct child items.
The total man hours multiplied by percent complete.

Organizational and project

Get actual cost from Contract

When switched to On, the subcontract actual cost is received from Contracts. Actual costs from Contract can consist of a goods receipt, an accrual, or an invoice receipt/payment form. If a goods receipt and an invoice receipt come in at the same time for a record, the higher cost is recognized and not duplicated.

Project level only

Update % complete from Contract

When switched to On, quantities that are claimed in Contract for SOV items updates the percent complete in Control. You must enable this setting before the contract is created.

Updating the percent complete provides you with another way to claim quantities against schedule of value items in Contract.

When quantities are claimed against a schedule of values item in Contract and the Get quantities sync is executed in Control, the cost items actuals quantity completed gets updated with a percentage claimed toward the contract's schedule value total cost.