Video - InEight Control - Associated Budget Move

TRANSCRIPT

Welcome to InEight Control.

This video demonstrates associated budget moves in InEight control.

During project execution,

you may need to move budget dollars from one cost item to another to cover costs

as issues come up. By performing a budget move,

you ensure your allocated costs are accurate moving forward.

To perform a budget move, click here,

select budget move and contract adjustment.

Then budget move.

This opens the budget move wizard.

Note that the tabs may vary depending on if you have time Phase budgeting

turned on. On the first step of the wizard details,

complete all information. The issue number is solely for informational purposes.

In the description field, you can describe what the move is.

Note that you have change management tags below.

You can use to label this issue for reference in the change management

application.

On the second step of the wizard, select From and To items.

Select the erect steel light cost item from the from task on the left by

clicking the box,

select erect steel heavy from the to task lists on the right.

Then click next to continue.

This takes you to step three, define relationships.

Here you can specify which cost items the erect steel light cost item

will move budget to.

Note that the erect steel light is already assigned to erect steel heavy by

default. You can remove the relationship by clicking here.

To create the relationship. Click define,

then select the cost item you want to send it to.

Note that if you had more cost items under the To category,

you'd be able to move budget to multiple cost items.

You can also define relationships by dragging from cost items and

dropping them onto the cost items you want to assign them to. Click next.

On the assigned amount step, you indicate how much costs, man hours,

and or quantities to move from one cost item to another.

Note that the equivalent cost and man hour values entered in the To section

automatically deduct from the From section. Under advanced options,

you can turn on the option to have your man hours not deducted automatically,

so the man hours in your budget move don't have to equal a net zero.

For example,

you may be moving budget from a self-performing cost item where you remove man

hours to a subcontracted cost item where you aren't tracking man hours

at all.

When you enter quantities into the To section,

it doesn't automatically deduct quantities from the From section because you

could be moving quantities between cost items that have differing units of

measure.

Since this move is between two cost items with the same unit of measure,

let's enter a negative value in the CB total quantity field.

For the item you are moving budget from.

Click next.

On step five Adjustment cost categories.

You can adjust which cost categories your budget move costs go to.

At the moment you have cost moving to the erect steel heavy labor cost

category,

let's assume you want your cost to go into the materials cost category instead,

select add cost category,

select materials.

Then click okay.

With the materials cost category now showing type 10,000 in the materials

pending field.

Notice your available amount now says negative 10,000,

and the next button is grayed out because you still have 10,000 in the labor

category,

the wizard will not allow you to move to the next step until your budget move

has a net value of zero. Change the labor pending dollars to zero,

then click next.

On the summary step,

you can review the pending move to make sure the values are correct.

Once reviewed, click submit to submit the budget move for approval.

Back on the c b s register,

the current budget man hours and costs remain unchanged because the budget move

is not yet approved.

See the change approval process video to learn how to approve your budget moves.

Well, that's how to complete Associated budget moves in InEight control.

Thanks for watching.