Video - InEight Control - Managing Change Orders

TRANSCRIPT

Welcome,

this video demonstrates how to estimate costs for a change order in InEight

Change by either creating a new cost item or using existing cost items

from InEight control.

We'll then execute the change order and see how to approve these costs as a

contract adjustment to the project budget in InEight control.

Let's start in InEight change.

From the pricing tab of one of your change orders.

Select the cost item pricing tab.

From the plus icon add cost from an existing cost item in InEight Control.

Notice all the cost items in control will appear as the hierarchy in control,

and the plus signs indicate terminal items, which are active.

Selecting cost items will populate the select cost pricing section to the right,

and their spot on the left will become unavailable. Next,

we'll have to assign a pricing category for each cost item from the dropdown.

Once completed,

the add button will be available and the cost items will be added to the grid.

When you enter in adjusted current budget quantity change calculates the values

for the adjusted cost, updated current budget, quantity,

and adjusted man hour fields.

If you change the unit rate driver to current estimate,

change calculates the adjusted cost and adjusted man hours based on those rates.

Let's say we need to create a new cost item that doesn't exist yet in control.

Let's go ahead and add a new one And we'll populate the necessary

fields in the details tab.

Notice that this info will be moved over to control as a new cost

item. Go ahead and click apply.

We'll go ahead and click apply and go into the landing page and click

the save button to save the cost item information. Once approved,

you can push the process forward by moving the issue into executed.

This is a recommended best practice since work should not start until you are

aligned on payment.

You'll need to click the supporting documents tab and then select the plus icon

to open the window to add supporting documents and select

executed change order. From the dropdown menu,

select file for supporting documentation.

The next step is to associate it to a client change order.

Go back to the details tab and click on associate to a client change

order.

You then can duplicate the process and move the CCO level status to execute.

Once the CCO and change order status have been executed,

you'll be able to see the cost items in control.

So let's move over to InEight Control and go to the change register

tab. Locate your change order.

The description column will aid you in finding the name.

The status will show the CCO draft label.

You can go ahead and click on the link, A new window open,

showing the cost item detail with a yellow icon designating the new cost item

is in a draft format and not yet a real cost item in the C B S.

So you'll want to go into the pay items tab

and assign that cost item to a pay item.

The last step is to approve and lock the budget or price for the new cost

item.

Notice if you navigate back to the CBS tab,

the new item added to the bottom of your CBS structure and the

current budget of your existing cost items are updated. Well,

that covers the integration between change and control for managing change

orders. Thanks for watching.