Welcome to InEight Control.
In this video, you'll learn how executed change orders from InEight Change are reviewed, structured, and accepted into control, culminating in an approved contract adjustment that updates the project budget.
In InEight Change, change orders begin as issues.
As issues progress to potential change orders or client change orders, they are detailed out with additional information, documentation, and pricing values.
Once an issue has been elevated to a client change order, and all final details and approval workflows have been completed, the CCO is executed.
Once the CCO is executed in Change, it's automatically sent to Control, and a new contract adjustment record appears in the Change Register with a status of CCO-Draft.
Before these changes are accepted into the budget, the team members working in InEight Control will review the contract adjustment and then submit it for final approval.
To get started, select the contract adjustment to view its details in a slide out panel.
To review and make any necessary adjustments, click Revise.
The header displays key details of the change order.
Note that your project settings may require unassigned price values to be resolved before the contract adjustment can be submitted.
Because this contract adjustment originated from Change, the review workflow begins with cost items.
On the cost items step, review the pricing and markup details from Change. Here we can see one existing cost item is already assigned to a pay item, while the remaining items need to be assigned.
To assign a pay item, select the cost item and click Assign Cost To.
Cost items can be assigned to an existing pay item or a new one.
For existing pay items, search for the appropriate item and click Assign.
Now this cost item is assigned to an existing pay item.
For the next cost item, let's create a new pay item.
Enter a pay item number and a description.
Note that Unit of Measure and Current Billing Method are required fields.
Quantity and pricing can be adjusted here or later on the Pay Items step.
When you're finished, click Apply.
This pay item will be added to the Pay Items register once the contract adjustment is approved.
Markup percentages or fees can also be applied at the pay item level.
Make any additional adjustments to your cost items as needed.
To adjust the CBS position for a new cost item, click [the yellow indicator].
Once the cost items are structured correctly, click Next.
On the Pay Items step, review how cost changes roll up to the contract.
Confirm quantities, pricing, and markup to ensure the contract accurately reflects the approved change. To update your pay items with the values calculated on the Cost Items step, click the Auto-Calculate icon.
This helps ensure consistency between budget and revenue details.
Make sure your pay items have quantity values entered.
The Current Pay Quantity drives the current price, while the Current Forecast Takeoff Quantity drives the forecast revenue for this pay item.
Once the pay items accurately reflect the change, click Next.
On the Summary step, make a final review of the contract adjustment details.
Make sure the net contract change equals the CCO price.
When ready, submit the contract adjustment for approval.
The status updates to Pending, indicating it's ready for approval.
Approvers can review the details, add further revisions, reject, or approve the contract adjustment.
Approving the contract adjustment commits the change to the project budget.
When you approve a contract adjustment, the current budget and current price for existing items are updated. And new cost items or pay items will be created and locked, generating their current budget and current price values.
Once approved, the changes can be viewed in both the CBS and Pay Items tabs.
Now you've learned how to review, structure, and accept contract adjustments from InEight Change in Control. Thanks for watching!
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