Video - InEight Control - Pay Item management

TRANSCRIPT

Welcome to InEight Control. In this video, we'll look at how to create and manage pay items. In InEight Control, pay items are used to manage how contract revenue is tracked, earned, and billed over the life of a project.

Pay items represent the items you bill to your client, such as contract line items, schedule of values, or unit priced work.

They are separate from cost items, which track the costs required to perform the work.

Depending on the project and contract type, pay items may be used on their own, or linked to cost items so that you can track earned revenue as work progresses.

Pay items can be published from InEight Estimate, imported through an Excel file, or manually added in Control.

Create a new pay item

To manually create a new pay item, start on the Pay Items tab in Workspaces. Click the Add icon.

Enter a pay item number and a description.

Choose the billing method and the unit of measure.

Then enter pricing and quantity details as needed.

The current price and current unit price values will update based on the entered values.

When you're finished, close the slide-out panel.

Assign cost items

Now that this pay item has been added, we can assign cost items to it from the CBS tab.

This will allow project costs to roll up correctly for billing, revenue, and pay item reporting.

Pay item assignment is managed from Cost Item Details.

Click the Pay item assignment field to assign a pay item.

Manage pay item position

You may want to adjust where your pay item sits in the hierarchy. This improves how costs, revenue, and billing are grouped and reported. To adjust the position of your pay item, first select it, and then click Move To.

Find the pay item position you'd like the selected pay item to follow, and click the Move To icon.

Select Sibling to move the selected pay item to an equal level in the hierarchy.

Select Child to make your selected pay item subordinate.

By creating child pay items, you can group related items together and view subtotals.

Note that parent pay items cannot be assigned to cost items or used in contract adjustments.

Lock pay items

Now that these pay items are set up, let's lock them so that we can start using them on the project.

Select the pay items and open the Actions menu.

Select Lock price.

Now the pay items are locked, and the original pricing values have been generated.

Moving forward, any edits or additions to these pay items can be completed through a contract adjustment.

Pay item details

Let's look at details available for each pay item. Select the context menu to open the slide-out panel.

The Details tab shows the original pricing details for this pay item, as well as the current details resulting from any change orders.

On the Attributes tab, you can add pay item tags or user-defined details. Pay item tags are defined in your organization's Suite Administration and in your project settings. While the user-defined fields allow you to enter free text based on your needs.

Switch to the Change Orders tab to see any contract adjustments associated with the pay item. You can view the pricing details as well as the current status of the change order.

On the Cost Items tab, you can view the cost items assigned to this pay item, along with their earning amounts.

Click [Update earning rules] to manage the earning rules.

We can see here how much each cost item is expected to contribute to the total earning amount.

You can adjust the percentages or make changes to the earnings timing options.

When you're finished, click Save.

Finally, on the Cost Categories tab, you'll see a breakdown of the cost items assigned to this pay item, along with overall cost and revenue totals.

Now you've learned how to create and manage pay items in InEight Control. Thanks for watching!